Real estate is a business, and like any other business, it needs to be run efficiently. In order to do that, outsourcing real estate virtual assistants can be a great way to cut costs and increase productivity while improving the quality of your work. These services have become increasingly popular over the past few years, especially during this time of economic uncertainty. But what exactly is an outsourced real estate virtual assistant? And how do you find one that’s right for your business?
They are individuals who works remotely for a real estate businesses. They are not real estate agents themselves, but they do work for the agent. They do not have their own office space or staff and are paid by the commission earned from their clients. They are contractors managing different types of remote works and can be paid hourly around ($4-$8) or fixed rate monthly.
There are many reasons why you might want to outsource some of your real estate tasks. For example, if you’re busy with other projects or just don’t have the time to do everything yourself. Or maybe you want someone else to take over an ongoing project so that you can focus on something else. Whatever your reason, here are six important tasks that need to be done by an experienced Real Estate VA:
Provide Administrative Tasks
This people are great at saving time because they take care of many tasks that would otherwise have been done manually by the agent themselves. As a virtual assistant, they will be responsible for creating and managing a calendar. This includes getting appointments set up, responding to emails and phone calls, organizing files and more.
They provide administrative tasks that don’t require an actual meeting with your client. For example:
- Receive incoming mail (emails) so the owner can review it at their convenience. It may be easier if they have someone else who does this work part-time or full-time while they are away from home on vacation or business travel (which is usually when we do most of our communication).
- Proofread documents before sending them out – again this could be done by someone else but sometimes we get really bad grammar in our correspondence!
Organize and Setup Appointments
The task of organizing and setting up appointments is a huge part of the job. Your VA will be responsible for scheduling meetings, calling businesses, setting up travel arrangements, etc. This can all be done through an online calendar system or in your own spreadsheet software if you prefer that method over using a virtual assistant service’s tools.
In addition, if you’re selling a property in a specific area, it’s important to schedule meetings with potential clients there. You’ll need to make sure that your VA knows when they should be available so that they aren’t late or missing an appointment due to being tied up with another client. They may also want certain information about where the property is located so they can provide directions on how best to get there (for example: if it’s near an interstate highway).
Manage Social Media and Online Presence
Social media is a great way to get your name out there. It can be used to promote your business, get feedback from clients, generate leads and a great way to reach a new audience. The more you post, the more people will see and know your services!
It’s important that you have a presence on all of the major social media platforms including Facebook, Twitter, Instagram and LinkedIn. The more people who see what you are doing in real life as opposed to just through a screen shot or link shared on one platform will help increase exposure for yourself and your business!
Customer Service Support
Customer service support is an important task to outsource for a real estate virtual assistant. You may not realize it, but you are in the business of providing customer service to your clients and team members on a daily basis. This can include answering calls, emails and messages from customers; attending meetings with clients or team members; solving problems that arise through communication with other parties (such as contractors); resolving disputes; providing accurate information about properties that have been sold or rented out; etc.
In order for this type of work to be done effectively it must be done by someone who knows how things work behind the scenes within your organization and who has experience dealing directly with people at all levels throughout both internal processes as well as external interactions such as marketing materials distributed via social media channels like Instagram or Twitter where there might be sensitive information shared publicly without proper context being provided first before publishing anything online!
Listing Management
Listing Management is the process of managing a property listing from the time it is listed until it is sold. The listing management process includes:
- Marketing the property.
- Preparing the property for showing.
- Regularly share property photographs on our online media channels, including social media sites like Facebook and Instagram, as well as email newsletters and blogs (i) to help prospective buyers find out more about your listings; (ii) to inform current owners and tenants that you have added new photos; and (iii) so they know when your next open house will be held at their favourite place!
Post-sale: Helping sellers make the transition from seller to buyer. Working with your clients to ensure they have everything they need (e.g., utility accounts transferred, home insurance claims processed) before they move out of their property.
Lead generation is the process of finding potential customers. You can use lead generation to build your email list, social media following, and website traffic.
Lead Generation
This is a great way to get people interested in your business without having to spend money on advertising or marketing materials. It also allows you to learn about what makes people interested in buying from you by collecting their contact information so that you can follow up with them later on when it’s more appropriate (like after they’ve purchased something).
If you want to grow your business, then you need to be able to generate leads. You can do this manually or automatically. Manual lead generation involves finding people who are interested in what you have to offer and contacting them directly via email, phone call or even in person (if they’re local). Automated lead generation uses software such as email autoresponders, social media advertising and search engine optimization
If this sounds like something that would be beneficial for your real estate needs as well, then start looking into hiring some virtual assistants today!
Benefits of Hiring a Real Estate Virtual Assistant at BrandSourcing PH
A real estate virtual assistant can be a great asset to your business. Let’s take a look at some of the benefits:
- They can help you save time and money. If you’re busy, then it’s easy for things to fall through the cracks—especially when there are multiple tasks that need to get done in any given day or week. This is where an outsourced assistant comes in handy! By delegating tasks that would otherwise take up too much of your valuable time, you’ll be able to focus on other things more effectively (and make money!).
- They increase productivity by freeing up mental capacity for more important matters. Imagine having someone else handle all those pesky emails from clients who want updates on their listings? Or being able to focus solely on writing articles instead of answering questions about property management? These are just some examples of how outsourcing can allow us greater personal freedom while still maintaining professional standards throughout each project handled by our team members’ input (which means higher quality work overall).
Connect Them Anytime!
One of the most important things that a real estate virtual assistant can do is to help you out when you need it most. With a virtual assistant, you don’t have to worry about how much time it takes them to get your job done—they can do it right now!
When working with a traditional real estate agent or broker, they work on an hourly basis and are only available during business hours. This means that if you need something ASAP but aren’t available during those times (like if there’s a problem in your house), then maybe next week would be better? Or maybe not? Either way…it’s always nice having someone else at least try their best for us sometimes!
Work With The Top 1%
The top 1% of real estate assistants are those who can help you with everything from finding a property to managing the process of buying and selling it. They’re the people who know how to get things done, and they’re also the ones who do so efficiently.
But what does this mean for you? To find out, let’s look at some statistics:
- The average time spent on every task in buying a home is 33 hours (according to Pew Research).
- Virtual assistants have an average time saved per task of just over 20 hours per month (according to Hubstaff).
These are just some of the tasks that virtual assistants can do for real estate agents. It’s important to note that not all of these tasks are easy, but if you want a professional to help with your business then it is worth taking the time and effort to find one who will do a good job.
If you’re looking for someone who can help you with your real estate business, then BrandSourcing PH is the place to be. We have a team of skilled virtual assistants who can handle any task on your behalf. Our team will work alongside you to ensure that everything goes smoothly, while also providing valuable feedback along the way. We offer multiple packages so that you can pick the one that works best for your needs!
BrandSourcing PH 